Virtual meetings are where today’s decisions get made—and where your most sensitive information often gets shared. But what if your team is leaking data without even realizing it?
Starting July 2025, Microsoft Teams will launch a powerful new feature to protect your data: Prevent Screen Capture. This security enhancement will block unauthorized screenshots during meetings, giving companies an extra layer of defense against data leaks, corporate espionage, and accidental disclosures.
For CEOs and business owners, especially those in compliance-heavy industries, this update isn’t just technical—it’s strategic.
Why Microsoft’s New Screen Capture Block Matters
More than 320 million people use Microsoft Teams worldwide. It’s where your financials are reviewed, intellectual property is discussed, and client strategies are planned. And up until now, anyone on a meeting—internal or external—could take a screenshot of sensitive content without detection.
That’s changing.
With the new “Prevent Screen Capture” feature, any unauthorized attempt to capture a screen will result in a blacked-out image. In other words, a useless screenshot. This will apply across Teams desktop apps for Windows and Mac, plus mobile devices on iOS and Android. Older or unsupported platforms? Those users will be routed to audio-only mode to preserve the meeting’s confidentiality.
What Austin Businesses Need to Know
If your business operates in or around Austin, TX, and you’re in healthcare, legal, finance, or manufacturing, these new features align with your need for stronger compliance and client protection.
CTTS is a leading Managed Services provider in Austin, and we’re helping local organizations stay ahead of evolving data protection standards. We don’t just respond to threats—we help you build systems that prevent them in the first place.
Audit Logs That Give You Clarity
In June 2025, Microsoft will also launch enhanced audit logging. IT administrators will now be able to see exactly who shared screens, who took control, and when it happened, all directly within the Teams Admin Center. For businesses managing intellectual property or client trust, this kind of visibility is a game-changer.
A Stronger First Line of Defense
While no tool can stop someone from physically photographing a screen, the new Teams features drastically reduce the most common data leaks in virtual meetings. Combined with security awareness training and a well-structured IT environment, this can be a cornerstone of your company’s data protection plan.
Is Your Business Ready for These Changes?
At CTTS, we specialize in helping Austin-based businesses secure their Microsoft 365 environments with smart, proactive strategies. We’ll help you roll out these features correctly and integrate them into a broader security posture tailored to your business.
Schedule a free security assessment or call us today to make sure your business is protected before July.
Frequently Asked Questions
1. Does the screen capture block apply to all Teams users automatically?
No. Your IT administrator must enable this feature as part of a compliance or sensitivity policy. CTTS can help configure this correctly for your business.
2. Will this stop people from recording their screens with external devices?
No tool can prevent someone from taking a photo with a phone, but this feature eliminates common digital screen capture methods and discourages casual leaks.
3. How can I access the new screen sharing audit logs?
The audit logs will be available in the Teams Admin Center beginning in June 2025. You’ll need Microsoft 365 admin permissions to access them, or you can work with a Managed Services provider like CTTS to manage this for you.
Contact CTTS today for IT support and managed services in Austin, TX. Let us handle your IT so you can focus on growing your business. Visit CTTSonline.com or call us at (512) 388-5559 to get started!